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A vendor-neutral RFP requirements template for voice, security, and paging

Writing an RFP for phones, paging, and security at once is hard to get right. This template gives schools, city and county government, and multi-site teams a clear scope, the compliance language that matters, and a pricing format that makes bids easy to compare. It works whether you buy on the open market or through a cooperative agreement.

  • Scope-of-work checklist for voice, paging, security, and cabling
  • Compliance section: Kari’s Law, Ray Baum’s Act, NFPA 72 and UL 864, FERPA
  • Support and service-level questions that surface the real differences between bidders
  • A pricing format that makes one-time and recurring costs easy to compare
  • Evaluation criteria with weightings your team can adjust

Download the template

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Who this template is for

We built it for the people who actually write and score these documents: a director of technology at a school district, an IT or facilities lead at a county or city, or an operations manager running several sites. It is not federal-contract paperwork. It is the practical scope, compliance, and pricing framework that gets you comparable bids and a system that holds up.

How to use it

Start from the scope section and check what applies. Fill in the bracketed prompts with your buildings, user counts, and timeline. Keep the compliance items that match your organization and remove the ones that do not. Set your evaluation weightings, and you have a document your team and your board can stand behind.